Inevitably, there will be times you need to be away from your office. Sometimes these are planned events like vacations; other times they are unexpected such as medical or family emergencies. In either case, it may be necessary that one or more people have access to various functions in your Outlook account to ensure timely responses to internal and external clients as well as schedule management.
Microsoft Outlook allows you to temporarily delegate access to your emails, calendars, or contacts. Follow these steps to select what can be accessed and by whom.
- Select the File tab
- Click the Account Settings drop-down and choose Delegate Access.
- Click Add in the Delegates window.
- In the Add User window, select the person (or people)
you want to grant access. You can use the search feature or scroll through the contact list. To continue, select OK.
- The Delegate Permissions window will appear which allows you to choose the delegate’s permissions. Each drop-down describes the available permission levels. Choose the appropriate options and click OK.
- Choose OK on the Delegates window to save your selections.
The selected individuals will now have access to the chosen Outlook functions. To remove a delegate, repeat steps 1 and 2, select the person you wish to remove, and select Remove. Note that your delegate must be using the same version of Outlook as you, and the items you want them to access must be stored on an Exchange server, as the delegate won’t have access to the mailbox stored on your hard drive.