A picture is worth a thousand words, so why not save yourself from typing a thousand words by inserting a screenshot instead? No need for extra programs to capture and crop your screenshots. You can easily e-mail a picture of a dialog box, browser screen, or anything else that appears on your desktop by following these simple instructions in Outlook 2010 or Outlook 2013.
Begin by creating a new e-mail, and then click in the body of the message.
- Select the Insert tab on the Ribbon
- Click the Screenshot command. A tiny dialog box shows you all the current windows open on your desktop so you can choose the one you want to insert. This will insert the entire window.
If you only want only a portion of the window, click on the dropdown arrow below the Screenshot command and select the Screen Clipping command. (Tip: Make sure the screen you want to use was the last screen you visited). When the pointer becomes a cross, press and hold the left mouse button and drag the mouse to select the area of your screen that you want to capture. When you release the mouse, the contents of the screenshot will be inserted into your message.
With just a few clicks, you can avoid unnecessary typing by inserting a screenshot.