Like the majority of the workforce, your inbox is probably full of messages that lack any form of organization. Similarly, you probably spend a great deal of time navigating through each one to determine the next action. By creating a rule, Outlook 2010 will automatically clean up your inbox for you. For example, you can create a rule to file email messages with a certain subject line in a designated folder. In addition, you can direct emails from a specific address to forward to another individual for action.
There are several ways to create a new rule. One method is to create a new rule from a received email message.
- Right click on an e-mail message from any recipient.
- From the drop-down menu, choose Rules, and then select Create New.
- Under “When I get e-mail with all of the selected conditions”, choose the desired option.
- Under “Do the following”, select the action you wish to occur.
- If you wish to move the email to a folder, click Select Folder to either choose the correct folder or create a new one.
- Click OK to activate the rule.
Creating rules to organize your incoming message will save you time and ensure that an important email isn’t overlooked. To manage your rules or create more advanced rules, select the Rules button on the Home tab in the Move group.