Nifty Outlook Calendar Shortcuts for Setting Appointments Does this sound familiar? You: Let’s touch base six weeks after Christmas and go from there. Client: Sounds great. What date is that? You: Uhhh…let me look at my calendar. You then scroll to the reference point (Christmas) and count six weeks out to find the date. All the while, your client is waiting for a response so they can move on to[…]
READ MORE about Outlook 2013 Tip: Set Calendar Dates Using Natural Language, AbbreviationsMicrosoft Outlook
Outlook 2013 Tip: Email Templates
Streamline Repetitive Messages by Creating Custom Email Templates in Outlook Are there any emails you send on a regular basis? These might include responding to the same types of questions, delivering purchase requests, or sending out notifications for a weekly meeting. There are several ways to manage commonly sent email messages such as copying and pasting text from a Word document or referencing a previous email you sent. You might even[…]
READ MORE about Outlook 2013 Tip: Email TemplatesOutlook 2013: Share Your Calendar by Email with Calendar Snapshots
Scheduling meetings can be tricky, especially when one or more of the attendees has a jam-packed schedule. Sending several emails back and forth suggesting meeting options is a waste of valuable time. Here’s how to ease the process of communicating schedule details. Ease scheduling woes: Share your calendar via email One way to simplify your scheduling process is to share your calendar information with an Outlook Calendar Snapshot. Because this sends a copy of your schedule as[…]
READ MORE about Outlook 2013: Share Your Calendar by Email with Calendar SnapshotsOutlook 2013 Tip: How to View Your Mailbox and Calendar Side by Side
In the Microsoft Office 2013 version of Outlook, you can view your mailbox and calendar at the same time with just a few simple steps, saving yourself the trouble of clicking back and forth between your schedule and your email. To do this, you’ll open two windows in Outlook and then tile them side-by-side for simultaneous access and viewing. You can even save these settings so that this is your default display. This tip[…]
READ MORE about Outlook 2013 Tip: How to View Your Mailbox and Calendar Side by SideOutlook 2010: Searching and Filtering Messages
Creating different folders to separate your emails is a great way to stay organized. However, there may come a time when you forgot which folder you moved an email to, or even worse, a folder contains numerous emails and you’ll need to scroll through each to find the correct one. Outlook 2010 provides useful tools to help you quickly and easily find your email messages. The quickest way to search[…]
READ MORE about Outlook 2010: Searching and Filtering MessagesCreate a Customized Tab on the Office 2010 Ribbon
When Microsoft introduced the ribbon in 2007, there were mixed reviews. Some users found it convenient and easier to navigate while others found it cumbersome and confusing. In either case, everyone can benefit from a great feature that allows you to create a customized tab. Rather than looking through each tab to find the desired command, you can create a custom tab and include your most commonly used tools. The[…]
READ MORE about Create a Customized Tab on the Office 2010 RibbonOutlook Tip – Delegate Email and Calendar Access
Inevitably, there will be times you need to be away from your office. Sometimes these are planned events like vacations; other times they are unexpected such as medical or family emergencies. In either case, it may be necessary that one or more people have access to various functions in your Outlook account to ensure timely responses to internal and external clients as well as schedule management. Microsoft Outlook allows you[…]
READ MORE about Outlook Tip – Delegate Email and Calendar AccessOutlook 2010 Tip – Creating Rules
Like the majority of the workforce, your inbox is probably full of messages that lack any form of organization. Similarly, you probably spend a great deal of time navigating through each one to determine the next action. By creating a rule, Outlook 2010 will automatically clean up your inbox for you. For example, you can create a rule to file email messages with a certain subject line in a designated[…]
READ MORE about Outlook 2010 Tip – Creating RulesOutlook 2010 Tip – Jump List
If something can be done in only two clicks, why use more than necessary? New to Outlook 2010 is a Windows 7 integration feature that allows you to access a “jump list” menu with options to create an e-mail message, appointment, meeting, contact, or task by selecting an item. Rather than opening Outlook and navigating to the correct section (and of course being distracted by all of the new emails[…]
READ MORE about Outlook 2010 Tip – Jump ListEmpty Outlook 2010 and Outlook 2013 Trash on Exit
Do you find yourself running out of storage space in Outlook? One of the quickest and easiest ways to free up space is by removing emails you no longer need. Deleted emails pile up very quickly, but Outlook 2010 and Outlook 2013 both offer a tool to help you better manage your emails and save space. With just a few clicks, you can permanently delete all items in your Deleted[…]
READ MORE about Empty Outlook 2010 and Outlook 2013 Trash on Exit