Why Upgrade to 2010?
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Upgrading to a new version of Microsoft Office can seem intimidating. Making the switch to Microsoft Office 2010 is worth it, though; this version of Office is packed with new features and improvements. These may seem like small upgrades, but put together, they make a huge difference. Some of our favorites include:
- Real-time co-authoring of documents allows for quick collaboration
- Improved Outlook conversation and calendar management tools
- Improved data visualization in Excel and Sparklines
- New audio, video, and animation tools in PowerPoint
- Vastly improved ribbon
- Built in PDF support
Read on for a more in-depth look at improvements to Microsoft Office 2010 - and remember, MicroAssist is here to help you with all your Office 2010 needs, including migration, licensing, deployment, and technical support. We are also the leading local provider of classes on Microsoft Office.
Teamwork and Communication Tools: Accomplish more when working together.
- Brainstorm ideas, keep versions in sync, and meet deadlines faster when you're working in groups. Co-authoring in Word 2010, PowerPoint 2010, Excel Web App, and OneNote 2010 shared notebooks
enables you to edit the same file at the same time with other people - no matter their location1.
- Save travel costs by enabling your people with better communication tools. Office 2010 helps save time and money by providing one-click communication through unified communications technology, and document sharing from within Microsoft Word, PowerPoint, and Excel, without the need to switch applications. This makes virtual meetings more effective so team members can get more done without being in the same room.
- Get your message out instantly. Broadcast your PowerPoint presentation to a remote audience, whether or not they have PowerPoint installed.2 The new PowerPoint Broadcast Slide Show feature enables you to present right from your desk, while your audience views the presentation live in their Web browser.
Portability: Enjoy the familiar Office experience from more locations and devices. With Office 2010, you can get things done on your schedule.
- Use Microsoft Office Web Apps to extend your Office experience to the web. Store your Word, Excel, PowerPoint, and OneNote files online, and then access, view, edit, and share content from virtually anywhere.3
- Enable employees to work offline and keep your business moving forward. SharePoint Workspace 2010 allows everyone to take content from SharePoint sites offline and work with that content from their desktop, without reliance on an Internet connection.
- Keep Office 2010 in your pocket. Stay current and respond quickly using new mobile versions of Office applications designed specifically for your Windows 7 Phone.4
Improved Visualizations: Express your ideas more visually, create powerful data insights, and deliver compelling presentations.
- Make informed business decisions. Excel 2010 provides tools for improved data visualization, so you can gain key insights quickly, and easily turn the numbers into a story to share with others. The new Sparklines feature delivers a clear and compact visual representation of your data through small charts within worksheet cells. Slicers let you filter and segment your PivotTable data in multiple layers so you can spend more time analyzing and less time formatting.
- Express your ideas more visually. Office 2010 opens up a world of design options to help you express your ideas with more impact. New and improved picture formatting tools, such as color saturation and artistic effects, let you transform your visuals into works of art. And a wide range of new customizable themes and SmartArt® graphic layouts offer more ways to make your ideas stick.
- Create sophisticated marketing in-house to get your business noticed. Office 2010 puts you in the director’s chair, enabling you to create dazzling digital content in PowerPoint 2010 that comes to life with cutting-edge audio/video capabilities and animation enhancements. Your business can cut costs by reducing the need for third-party multimedia tools and design agencies.
- Deliver compelling presentations. Captivate your audience with personalized videos in your presentations. Embed and edit videos directly in PowerPoint 2010. Trim, add fades and effects, or bookmark key scenes. Videos inserted from your files are now embedded by default, so you can share your dynamic presentations without having to manage separate media files.
Ease of Use: Work your way, faster and more easily.
- Enjoy the improved ribbon. The new ribbon has all the things you loved about the classic, 2003 menus, like a File Menu tab, as well as further refinement of the Office 2007 Ribbon. Say goodbye to the Office Orb!
- Keep it simple. Microsoft Office Backstage™ view replaces the traditional File menu to give you a centralized space for all of your file management tasks, including save, share, print, and publish. The enhanced Ribbon, common across Office 2010 applications, lets you access commands quickly and create or customize tabs to fit your work style.
- Keep your sanity if you lose a document. Previous versions of Office included AutoRecover, but Microsoft has improved the feature significantly for Office 2010. Not only will it help prevent data loss from application crashes, it even works when you accidentally close a document without saving. As a bonus, the version picker is improved; roll back to earlier edits of your document, similar to the way Google Docs and SharePoint let you select revisions.
- Store and track all of your ideas in one place. OneNote is your essential “catch-all.” From daily sales figures to news articles clipped from the Web, you can make everything accessible and at the ready. You can even create side notes that stay on your screen as you move between different programs, so you can keep your thoughts organized as you multi-task. New features such as page version tracking, automatic highlighting, and Linked Notes give you more control over your information, so you’re always on top of your content and changes made by others.
- Take control of Outlook. Manage large volumes of emails with ease, and save valuable time by streamlining your inbox. Outlook 2010 lets you compress long e-mail threads into a few conversations that can be categorized, prioritized, and conveniently filed. The new Quick Steps feature lets you perform multi-command tasks, such as reply and delete, with a single click.
- Get more out of Outlook. Outlook 2010 is your hub for colleagues, customers, and friends. Use Outlook Social Connector to quickly view history of e-mails, meetings, or attachments you receive from individuals. Get additional information about people to stay on top of your business and social circles through SharePoint My Site, Windows Live, or other popular third-party sites.
Security: Peace of mind for you and your contacts.
- Protect your inbox from malicious attacks. Office 2010 offers a Protected View enhancement to suppress malware in your e-mail attachments and Internet files. It also protects Word, PowerPoint, and Excel documents. Documents downloaded from unknown internet sources will automatically be opened in Protected View.
1 - requires SharePoint Foundation 2010 (for business) or a free Windows Live ID (for personal use).
2 - PowerPoint Broadcast Slide Show requires either SharePoint Foundation 2010 or a Windows Live account. To broadcast via SharePoint 2010, Office Web Apps must be installed.
3 - Office Web Apps require either SharePoint Foundation 2010 (for business) or a free Windows Live ID (for personal use), as well as an appropriate device, Internet connection, and supported Internet Explorer, Firefox, or Safari browser.
4 - An appropriate device is required. Office Mobile is not included in Office 2010 applications, suites, or Web Apps. There are some differences between the features of the Office Web Apps, Office Mobile, and the Office 2010 applications.
For more information, check out Microsoft's official 2010 Migration Guides.